The following paragraphs outline the terms and conditions (Terms) on which Vertex workspace (we, our, us) grants Membership to the Member (you, your).
In these Terms, the following definitions apply:
Deposit means the deposit equal to one month’s Fees, payable to us prior to commencing your Membership.
Fees mean the Fees specified on the website as applicable to your Membership, as may be varied by us from time to time in accordance with clause 5.4.
Company means Vertex Workspace
Member means a person granted Membership by us.
Membership means the Membership level selected by you.
Minimum Notice means the minimum period of notice to terminate your Membership, as selected by you.
Our Property means any furniture, equipment, documents or other property in the Space that is owned or controlled by us.
Policies mean any of our codes of conduct, policies and procedures accessible on the Portal or otherwise made available to you, as added or amended by us from time to time.
Services mean the services included in your Membership as identified on the website, as updated and amended by us from time to time.
Space means the buildings and facilities where our coworking zones are located at the addresses listed on the website.
Your Property means any equipment, documents, property or possessions that you bring into the Space.
Website means our website that is located at www.vertexworkspace.com.
- The Membership
- These Terms need to be agreed to, by you, before you can commence your Membership. If there is anything that you do not agree with or do not understand in these Terms please do not accept them and contact us at firstname.lastname@example.org so we can try to address your concerns.
- We will endeavour to provide the services to the best of our ability. We value your feedback, and if we are not meeting your expectations please let us know so that we can try to find a way of addressing this.
- Your Membership is personal to you. You may not transfer your Membership to someone else without us agreeing to it in writing first.
- You agree to comply with your obligations under these Terms, and with any additional obligations contained in any of our Policies.
- The Space
- The Space is a shared office and we ask that you consider other Members and use the Space and the Portal in a respectful way. Offensive language, threatening behaviour, abuse of our staff or other Members, and damage to Our Property, or that of another Member, will not be tolerated. We reserve the right to remove offenders from the Space and suspend or cancel their Membership and access to the Portal.
- The Space is a collaborative workspace, and you may find that you are working in close proximity to individuals or organisations that compete with your business. It is your responsibility to ensure that any obligations you may have regarding proximity and/or confidentiality with respect to such competing organisations and other Members generally are adhered to.
- You acknowledge that due to the shared nature of the Space, sensitive information may sometimes be overheard, and you agree to respect the right of privacy and confidentiality of other Members in such circumstances.
- When your Membership entitles you to access the Space, this is a licence to use the Space and does not give you an exclusive right to any part of the Space. You are responsible for ensuring that the Space meets the needs of your business or enterprise. We make no warranties or representations that the Space is suitable for the purpose you intend to use it for.
- We ensure that Our Property is maintained in a good condition and complies with any applicable legal or other regulatory requirements. It is your responsibility to ensure that the Property is fit for its purpose and is used in a safe manner. You must ensure that any electrical equipment you bring into the Space is approved by us to be used at the coworking zone.
- You acknowledge that you will be liable for and agree to indemnify us for any damage caused to the Space or Our Property, or for any claim brought against us, by malfunctioning or incorrectly used equipment brought into the Space by you, your employees or your guests. This includes, but is not limited to, damage caused by non-compliant electrical equipment or electrical equipment not fit for use in India.
- You are responsible for making good or indemnifying us (at our option) for any damage caused to the Space or Our Property by you, your employees or your guests (excluding fair wear and tear).
- We take all reasonable measures to ensure the Space is a safe and healthy working environment. You are responsible for your own safety (and that of your employees and guests) whilst in the Space. This includes using Our Property and Your Property safely, for the purpose it was intended for, and with a reasonable amount of care.
- Making Changes or Cancelling
- We may amend these Terms at any time by providing one months’ written notice. If we choose to do so, we will inform you in writing. If you are unhappy with any proposed changes contact any of our staff members and we will use reasonable endeavours to address your concerns.
- You may change your personal and billing information and change or cancel your Membership via the Portal. You must do this at least 30 days prior to the day you require the change or cancellation to take effect.
- We may cancel your Membership with immediate effect if you:
- breach your obligations in clause 3.1
- breach any of your other obligations in these Terms and, if such breach is capable of remedy, you do not remedy your breach within 7 days of being notified by us;
- fail to pay the Fees, and such failure is not remedied within 7 days; or
- fail to comply with our Policies, provided that we have given you written notice of such failure and our required remedy, and a reasonable time to rectify the failure.
- Either party may cancel your Membership at any time by providing the other party with at least the Minimum Notice in writing. If you fail to give us the Minimum Notice, or if your Membership is terminated in accordance with clause 4.3, you shall remain liable for all Fees for the Minimum Notice period.
- We will refund you the Deposit within 15 days of termination of your Membership for any reason. We reserve the right to deduct from the Deposit any amounts owed to us by you, including, but not limited to, any outstanding Fees.
- Membership Fees
- We will provide you with the Services in consideration for you paying the Fees in the manner identified in the agreement/term sheet.
- Unless otherwise agreed between us, we only accept payment of the Fees by cheque or online transfer. The Fees will need to be paid on or before the 1st of each month, or the next available business day.
- The Fees may be subject to review each calendar (January – December) or financial year (April – March) at our discretion. You will be notified in writing 2 months prior to any increase in the Fees taking effect.
- Unless you are notified otherwise, the Fees and any other prices referenced on our Website or otherwise communicated to you are quoted exclusive of Service Tax/GST.
- Executive Room and Venue Hire
- Executive/Meeting rooms are available in the Space for use by Members in accordance with our meeting room policy, as may be implemented or amended from time to time.
- Fair Use by Members
- We can only provide the Services for the Fees quoted if Members use the Space fairly. We believe that using the Space fairly means that you:
- Only use the Space for the number of days per month and during the times allocated to your Membership;
- limit the number of guests you bring into the Space. Excluding meeting room bookings and venue hire, we consider that two guests for up to two hours is reasonable. Please understand that to be fair to the other Members we may need to limit guest access in peak times. If. for whatever reason. you need additional guest access please talk to us to see what can be arranged; and
- limit printing to a reasonable amount, in accordance with any policies introduced from time to time by us and communicated to you.
- You must not use the internet access provided for excessive downloads or for any illegal purpose.
- If your guests would like to work in the Space for all or part of the day, they are welcome to purchase a day pass or discuss Membership options by contacting our staff in the Space or via phone or e-mail.
- Guests must sign in at the managers’ desk prior to entering the Space. For security reasons, we reserve the right to refuse entry to any guest that does not sign in.
- Continued abuse of the fair use requirements in this clause 7 may result in the suspension or termination of your Membership.
- Security & Confidential Information
- Confidential Information includes information relating to either party’s business, employees, clients, products and business processes. Any Confidential Information you give us, or we give you, remains confidential. We have adequate policies and procedures in place to protect Confidential Information you disclose to us and you agree to take reasonable care to protect any Confidential Information we may disclose to you and not disclose it to any third party.
- You are responsible for ensuring that your Confidential Information, and that of any of your employees, remains secure within the Space and through your use of the Portal. We will not be liable for any unauthorised disclosure of your confidential information unless such disclosure occurs as a result of a breach of our confidentiality obligations to you.
- We make no representations about the security of our internet connection, and you must take reasonable security measures (i.e. encryption) as are necessary for your business or enterprise.
- In case a swipe card is needed by Members to access the Space, they must be obtained for a refundable deposit. Swipe cards are not transferable and must be returned to us at the end of your Membership. To ensure security in the Space you must not lend your swipe card to any other person and must notify us immediately if it is lost or stolen.
- You will indemnify us for any loss incurred by us or any claim against us resulting from a breach of you by these Terms or any action of your employees or guests you bring into the Space.
- Things Out of Our Control
Sometimes events happen that are out of our control. These include things like strikes, lockouts, accidents, war, fire or the delay or failure in manufacture, production, or supply by third parties of equipment or services. Such events may prevent us from providing you with access to the Space, providing the Services in whole or in part, or may prevent you from performing your obligations under these Terms. In such cases, both parties agree that the other party will not be liable for any delay or failure in performing their obligations. Either party may terminate the Membership if the delay or failure continues for a period of 30 days or more.